Of critical importance - final arrangements

Dear staff, players and parents

Please take some time to go through the final arrangements.

GSWP TOUR FEES (to please be paid immediately)
R 3490.00 per player using their own transport
R 4590.00 per player flying a single leg with GSWP on 1 Time Airlines
R 5690.00 per player flying a return trip with GSWP on 1 Time Airlines
(All overpayment by parents will be refunded on 12 December 2008 at a time/venue TBA)

Chairman’s note:
The 2008 tour fee, excluding travel, has increased by 1% (R140) from last year’s tour fee. There is a flight monopoly into EL and parents have been given the option to minimize the exorbitant travel cost by using voyager miles or bus travel. Only 5 out of 243 persons chose to travel by bus.

All meals and swimming costumes are supplied this year as parents and staff felt that last years arrangement was unsatisfactory. The total number of staff going on tour has been reduced by 2. The tour raffle picks up a shortfall in the budget and it is vital that all players sell at least 5 tickets as the raffle cross sponsors the tour fee. The intended purchase of provincial water polo caps has been cut from this year’s budget to further reduce the cost to the parents.

The tour fee includes; transfers to and from the East London Town airport, transport to and from the playing venues, accommodation, GSWP award ceremony certificate/scroll/pin, breakfast, lunch, supper, SA Schools Team photo (to be confirmed), swimming costume, 2 team golf shirts, 1 team sleeveless top, team cap, team board shorts. SA Schools Memorabilia & T Shirt, SSA capitation, SWPSA capitation, SA schools tournament fee. The travel, accommodation, meals, honorarium & kit for 27 staff and the tour fee of approximately 10 under privileged players are also covered by this amount.

The tour fee does not include, but each player is required to have; a black towel, a GSWP track suit, spending money, bedding and pillows for boys teams, transfer to and from the Oliver Tambo airport, any extra GSWP gear as available on the blog site, supper for the persons flying back on the evening of 10th Dec.2008.

The tour fee is paid via cheque to the team manager or EFT into the GSWP account:- Name: Gauteng Water Polo Association, Standard Bank, Branch Code 000205 (six digits) or Branch Code 00020500 (eight digits) Account No. 000199044 Your ref: players surname, players initial & team. For Example: Smith RM U19A Boys

All payments must be copied to; Ms Lesley Gilbert (011) 475-6102 or 082 852 6756 les@execuadmin.com

All travel arrangements, even private travel, must be copied to; Ms Richenda Cole 083 775 4815 richenda@suretravel.co.za

Any problems or suggestions for improvement are to be addressed to; Mr Marius Buys 076 800 6983 buysm@stdavids.co.za


OF CRITICAL IMPORTANCE

1 Very important for parents:
a) Pay your child’s complete full tour fee immediately and fax/email proof to bookkeeper
b) Sell a minimum of 5 raffle tickets and hand in your list when you receive your kit.
c) Ensure that your child has the items required, but not provided, on page 2.
d) Ensure that you and your child have read this manual.
e) Ensure that you have provided your manager with travel options and kit sizes.
f) Ensure that you have given your indemnity and police certified birth cert. to manager
g) Ensure that you have clearly marked your kit and cellular battery.
h) Check your kit, payment & travel confirmations on http://gswptour.blogspot.com

2 Very important for managers and coaches:
a) Source a set of water polo caps for each of your teams.
b) That you have all staff and players indemnity forms with medical and contact details
c) Check that you have given the correct kit sizes order for all staff and players.
d) Check that the travel detail for all staff and players are correct.
e) That you have in a certified copy of all staff and players ID book or birth certificate (police certified). This file must be ready for use at the airport check in.
f) That coaches have a water polo whistle and warm up balls
g) That each player understands how important selling at least 5 Raffle tickets is.
h) That players know that they must bring a black towel, tracksuit and money for supper on the last night, a spare costume and personal medical items.
i) That you have a basic first aid kit that contains headache tablets, anti diarrhea tablets, anti nausea tablets, plasters, celestamine, arnica, glucose tablets, anti cramping tablets, burn-shield.
k) That all staff and players have read the tour manual
l) That you have a printout of the teams matches
m) That you collect your teams kit on 3 December 2008 from Ms Taylor.
n) That you have handed to Mr. Buys a copy of your players proof of age for handing in on registration